LMN now supports exporting estimates and timesheets using Quickbooks Classes, so you assign revenues and labor costs to specific 'divisions' (classes) within your company.
Setup of the classes couldn't be simpler... here's how they work:
If you don't use Quickbooks classes... you don't need to do anything. Everything will continue to function as it did prior to classes.
If you do use Quickbooks classes...
- Each of your LMN Cost Codes is going to match to a QB Service Item AND a QB Class (e.g. an LMN Cost Code called Hardscaping might match to a Hardscaping service item AND also match to a QB Class called Install Division)
- Any/all of your existing data will come across to Quickbooks classes without need for any changes/additions, since the LMN Cost Code is already set for all your existing data
- If you have an LMN Cost Code that might be part of more than 1 class (e.g. Mulching might be used both in the Install class and the Maintenance class), then simply create 2 LMN Cost Codes - 1 called Mulching - Install and 1 called Mulching - Maintenance. (remember to keep your cost code list as simple as possible! Detailed breakdowns of information are only good if they are accurate!!)
All you need to do to start using classes is:
- Make sure your Quickbooks Company file is setup to use classes
- Re-run the Quickbooks Matching wizard - it's Step 4 on both the Estimating and the LMN Time tabs of the Quickbooks Sync tool
- After clicking Step 4, you'll see your Cost Code matching screen where you match your LMN Cost Codes to Quickbooks Classes. Confirm your matches are still accurate, then click Next.
- On the next screen, you'll be asked to match your same list of LMN Cost Codes to your Quickbooks Classes. You don't need a Cost Code for every class! It's very common that more than 1 LMN Cost Codes will all belong to the same Quickbooks class. See below for a sample.